As community leaders, we believe that we can create valuable connections & communities by bringing individuals together through high-value, educational, interactive and enjoyable events. As community leaders, to ensure a positive experience for fellow community leaders, members, and partners, we agree to follow these principles:
Extending the principles, there are a number of guidelines designed to help ensure that Business Agility Meetups remain open and valuable;
The responsibilities of each BAM group mirrors the four pillars of the institute.
Ultimately each group is the primary representation of the community. Within the bounds of common restrictions, such is the code of conduct and this guidance, each group is run by the community for the community. It is the responsibility of each group to ensure fair representation and knowledge sharing occurs. This is not a forum for “framework wars” or company disputes and, while differences of opinion will occur, each group should treat disagreements collaboratively and respectfully.
Each group will serve a different community or sub-community depending on the needs and demand of that community. That purpose will be set out in the initial application for the group, but is expected to evolve as the group evolves. Some examples;
The formal expression of community is membership in the Business Agility Institute. That being said, it is not a global requirement to be a member of BAI to participate in any group (although we would encourage them to become members). Companies are allowed to sponsor BAMs in-kind. For example; donating meeting space or catering. Recognition of that sponsorship is expected and allowed during the events and on the group webpage on the Institute’s website. Note however, that such sponsorship does not confer corporate membership unless otherwise agreed by the Institute.
Depending on the context a BAM may require members to comply with local NDA, antitrust or competition rules. Attendees might be requested to sign legal paperwork (e.g. an NDA or MoU) as appropriate for the event or group. Where needed, these rules need to be clearly defined and repeated at each meeting and for attendees to agree to them.
In addition, all meetups must be in compliance with local country laws. For example, where required, public meetings ought to be applied with appropriate local district offices. The contents of each meetup must focus on business agility and remain non-political and non-religious.
The primary purpose of each group is to provide a forum for community members to meet and share insights, learn new ways of working and form mutually beneficial connections. Depending on the context of the group, these may be face-to-face, online or larger conference events.
Especially relevant for local BAMs, short-form meetups are the regular heartbeat cadence of any group. The approach taken will be different depending on the local demand. For example;
Online symposiums provide knowledge sharing and guidance to all members, regardless of location. Care must be taken to ensure all members have a chance to be included (e.g. repeat symposiums for US and Asia timezones). Symposiums will generally take a similar format to the global conferences.
The Business Agility Institute will provide the webinar platform (currently zoom) to all groups who require it.
Finally, some groups will be able to put on a focused conference for their members. This, one or two day event, is designed to impart strong guidance and peer-based learning for all participants. Due to the investment in time and money, there are separate guidelines and requirement when running conferences. If you’re interested, contact the Institute for more details.
To ensure consistency in content and guidance, there needs to be a two-way contribution of ideas between the global Institute and the groups. Depending on the context of the group, we expect stories to be shared into the global Business Agility Library.
Groups may contribute specific guidance, case studies, book reviews, references, frameworks and helpful tools. While anyone may contribute to the Library, the Library steward is ultimately accountable for ensuring that the submitted content passes review before it is published on the website.
Finally, each BAM is seen to be the leader in their space. It is expected that they remain impartial, independent and operate for the benefit of the community. This does not mean all voices are equal however. Each group needs to demonstrate, discuss and share what “good” looks like in their domain.
Leading a BAM is a committed process, requiring a dedicated team of volunteers. In many cases this commitment will run over several years. At this stage, BAMs are informal communities. At later stages, these may incorporate as independent entities.
Each proposed BAM needs to provide some key information prior to setup.
The leaders of the BAM form an informal leadership council. The role of the council is to guide and execute the work of the group. In general, leadership is a voluntary role and leaders shall serve without compensation. Likewise, decisions made by the leadership council requires a majority decision.
Within the context of the purpose, each individual council member carries several key responsibilities;
From time to time, Industry Council members may be asked to take on special duties. These are optional, depending on time and availability, and may include activities such as: