Here are high-level functions of the facilitator and the mindset they need to bring into the deep dive facilitation:

• The facilitator should be articulate, confident and knowledgeable about the topics discussed by the speaker. This enables them to effectively guide the conversations around the table.
• Plan a very short icebreaker/fun introduction for the table
• Encourage the participants on each table to be collaborative in nature.
• Ensure time is managed carefully, with plenty of time for discussion.
• Facilitators should not dominate the discussions. Involve and encourage less confident participants. Recognize patterns in the discussions and lead the discussions to the desired outcome.
• Contain overzealous members of the table and keep the discussion moving in a reasonable but purposeful way. In other words, do not allow any single participant to monopolize the roundtable
• Stay on point/issue/target with the group as much as possible.
• Stay active, attentive, standing, engaged.
• Maintain a very positive, neutral, supportive, on-point attitude. Challenge thinking patterns.
• Use flipchart or any other visible tool for tracking the high points and to help manoeuvre the participants through the discussions.
• Appreciate people for their contributions to the discussion. This will encourage them to bring back more thoughts for the future sessions and bring introverts out of their shell.
• Lead to end at the high point of the discussion. This will be the sticking point or the main take away of the session.
• Develop thought-provoking, open-ended questions to get at and discuss the issues surrounding these topics (understand what the intent of the outcome is)
• Facilitators should assist in creating an environment of safety, non-judgment, respect and lively inquiry that fosters deep learning and curiosity at the same time. No one wants to speak up in an environment where they are judged or undermined.